MAS 90 and MAS 200 Version 4.4 Product Update 1

New features available to you and 4.4 customers are:

Accounts Receivable (similar to AR-1027) – Locate an Invoice using Customer Information

Increase efficiencies by locating an Invoice with limited information, such as with the one unique piece of information that they will probably know – their phone number. If they have their customer number or Ship-to-Code, you can search on those as well. Using the Lookup Customization Wizard, build a quick and efficient search with personalized criteria, and establish a name for your Custom Lookup that you can use in the future.


Accounts Receivable (similar to AR-1200) – Cash Receipts Entry

From the Cash Receipts Entry window you can now easily locate the correct customer account by using an invoice number that may have been referenced. When the correct transaction is found, the Customer No. field is populated with the associated customer number. If the invoice is unpaid, or shows a balance, the Amount Received and Invoice No. fields, and related fields on the Lines tab are populated.


Account Receivable (similar to AR-1027) – Search for Invoices by Lot or Serial Number

You can now search for invoice transactions by lot or serial number from the Accounts Receivable Invoice History Inquiry and Sales Order Copy From windows. The system will search either the Item History or Invoice History file based on your selection in Accounts Receivable Options.


Accounts Payable (NEW!) – Record Wire Transfers

Efficiently pay your vendors using wire transfers, record and reverse them using
enhancements in Accounts Payable. When you enable the new wire transfers features in Manual Check and Payment Entry, the system generates a unique Wire Transfer No associated with the transaction. You can print the wire transfer information on the Check History and Payment History reports, and they will appear in Vendor Maintenance, Vendor Inquiry, Invoice History Inquiry, and Payment History Inquiry. If you have Bank Reconciliation integrated with Accounts Payable, the wire transfer information will also appear in Check, Deposit and Adjustment Entry, Reconcile Bank, Bank Reconciliation Register, and your Bank Recap Report.


Payroll (similar to PR-1018) – Set Up Automatic Earnings Codes for Each Employee

Use Automatic Earning Codes to increase your efficiencies maintaining correct Payroll information and less time doing manual input. Record specific benefit allowances based on hours worked, by establishing earning codes for each employee. Using the Auto Pay feature, an unlimited amount of earnings codes and the corresponding earnings type (fixed amount or percentage of pay) can be established for each employee so that the appropriate line items are automatically created and added to their paychecks.


Sales Order (similar to SO-1096) – Enhanced Duplicate Purchase Order Visibility and Safeguards

Your ability to thwart sending duplicate customer orders and enforce your business rules is enhanced in 4.4 Product Update 1. In addition to your current ability to check for duplicate Customer PO numbers in Sales Order and Accounts Receivable Entry files, you’ll also be able to automatically check in the Open Sales Order, and Open Sales Order Invoices. If you are retaining history, Product Update 1 also checks for duplicate PO numbers in Accounts Receivable History files.

When a duplicate Customer PO Number is detected, you’ll be able to view them in an Inquiry screen window, sort the information, drill down into more details, and print the information. Because these features are implemented using Business Objects, the rules you establish will be enforced when using Visual Integrator and any third party add-ons that use the Bus Object interface.


Sales Order (similar to SO-1271) – Additional Purchase Controls

To enhance your ability to enforce business rules or to adhere to regulations, you’ll now be able to limit the items available for purchase by select customers, or control the sales of items by the ship-to-state. Use Role Maintenance to establish which users are granted the ability to override the restricted items. The restrictions are enforced when selecting alternate items in Shipping Data Entry and when replacing an item with a different item in RMA Entry and RMA Receipts Entry.


Sales Order (similar to SO-1035) – Expanded Options for Quick Print

A new Quick Print tab in Sales Order Options allows you to choose what type of documents you’ll want to Quick Print. Using this feature, once you print you’ll be able to return to the source document, such as a Sales Order or an Invoice, with similar capabilities as Keep Window Open After Printing. To enhance your workflow, Quick Print is also available from Sales Order for picking sheets, shipping labels and COD labels. This feature is especially helpful for customers with several warehouses so that picking sheets can be efficiently printed, or for workflow efficiencies so that an order can be prepared while an issue with an important customer’s account is checked.


Sales Order (NEW!) – Print Back Ordered Information on Picking Sheets

Speed the process of identifying items that are on backorder when inventory is received, and increase customer satisfaction by increasing your customer Order Ship Complete percentage. When using this new option, your customers will be able to see the total quantities that they ordered, even if the entire amount of a particular item is on backorder.


Sales Order (NEW!) – Avoid Duplicate Picking Sheet Printing

To assist you in avoiding duplicate shipments of goods, we’ve added more flexible controls and additional safeguards to prevent unintended duplicate Picking Sheet Printing. These new features will be especially helpful for high volume business with larger staffs, multiple shipping sites and warehouse shifts. If a duplicate is selected to be printed, you can choose to use a warning message to help avoid the duplicate printing of picking sheets. If you do not elect to receive the message, the information is written to the Activity Log. A picking sheet will not be printed if the source sales order is in use in Sales Order Entry.


Job Cost (similar to JC-1046) – Define Allowed Job Statuses in Data Entry Tasks

Increase accuracy and streamline the process of entering information into your projects, such as to prevent an unintended posting to closed jobs. Define the types of job statuses you want to allow for each of your data entry screens in Accounts Payable, Accounts Receivable, Inventory Management, Job Cost, Payroll, Purchase Order, and Sales Order. The categories of status include Bid, Open, Hold, Late, Complete, Closed, and All. Use Role Maintenance to establish the permissions you want to grant, which can include the ability to override the selections you’ve set as the default.


Inventory Management (NEW!) – Search by Lot or Serial Number

From the Item Maintenance and Item Inquiry menus search for any transaction type by Lot or Serial Number. In addition, you can search for a transaction using any combination of the following criteria: by Item Code, Type, Transaction Date, Reference Number, Vendor Number, Customer Number, Warehouse, or User Defined Field (UDF).


NEW! – Enhanced Credit Card Security

To enhance the ability to safeguard credit card information, new user preferences have been added so you can designate users that can print or display fully formatted credit card numbers. The credit card information will be protected for unauthorized users by masking the credit card numbers. Two security event roles have also been added to allow you to designate which roles can change, or delete, the encryption key for credit card numbers. Industry standards recommend that you change this key annually, or even more frequently. Also to enhance your credit card security, the key used to encrypt the credit card information is now stored separately from your company data. By using the MAS 90 and MAS 200 alternate directory feature, your key will be stored in a different physical location than your company data.


A new Credit Card Audit Log will provide:

• All credit card transaction requests sent to the payment server
• Each time credit card numbers are encrypted or decrypted
• Each time a user’s print or display credit card preferences is changed
• Each time a credit card key is changed or deleted

NEW! – Enhanced Searching Ability in Data File Display and Maintenance

You can now enter search criteria for multiple fields when searching for records in Data File Display and Maintenance, by entering a key column separator within the key. You can now filter the search results that appear in the Data File Display and Maintenance Key Scan window.

If you are not yet using MAS 90, MAS 200 have your free needs analysis now at MTSI!

A Few Capabilities of MAS 90 and MAS 200 that Users Are Not So Familiar With

For years, we have encountered users MAS 90 and MAS 200 who come to us complaining about their software. MTSI’s comprehensive and in-depth MAS 90 training covers up a lot of details about the software’s capabilities. As time goes by, users forget the software’s features in its entirety and therefore they tend to think that MAS 90 or MAS 200 lacks the functionality. Most of these users originally came from other resellers who transferred us for better services and after taking some time talking to them we realized that they were not given proper training with MAS 90 or MAS 200. This is the reason why most of them are not aware that their accounting software are capable of doing the things that they are asking.


Listed down are several capabilities of MAS 90 and MAS 200 which users are not usually aware of:

  1. You are able to receive orders from the internet using the eBusiness module which serves as the e-Commerce system for MAS 90 and MAS 200. This is accomplished through the 3 applets of eBusiness which are .store (B2C), .order (B2B) and .inquiry for online account management.
  2. Lot and Serial numbers can be traced for inventory transactions within MAS 90 or MAS 200. They are usually required in medical, pharmaceutical, food and beverage industries.
  3. For better productivity and convenience, MAS 90 and MAS 200 can be customized to tailor the user’s preferences. This can be done through the Custom Office module which also allows limitless user-defined fields and tables for the majority of MAS 90 and MAS 200 applications.
  4. Manage your human resources and payroll within MAS 90 and MAS 200 ERP through full integration with Sage Abra HRMS and Sage Abra Payroll.
  5. The Paperless Office capabilities of MAS 90 and MAS 200 allow you to fax, print and email to a single or multiple addresses and fax numbers. You are able to register, save statement journals and different kinds of documents to white papers or PDF.
  6. MAS 90 and MAS 200 can easily deal with Electronic Data Exchange (EDI) transactions through 3rd party EDI applications.
  7. You, as the business owner, manager or as someone in authority is notified instantly whenever there are critical conditions in your business that need your immediate attention. This is possible through KnowledgeSync which serves a Business Activity Monitoring (BAM) and Business Intelligence software. Examples: Emailing an invoice to a client when they place an order, faxing a purchase order to a supplier when stock runs low, scheduling a sales rep to follow-up with a prospect who hasn’t been contacted or taking an incoming email and creating a support ticket.
  8. MAS 90 and MAS 200, through its Visual Integrator module, can easily import from or export to any ODBC-compliant source. You can run the importing and exporting whenever you wish to or you can schedule to run it on the background at anytime, you are also able to run MS Excel queries. Visual Integrator enables you to smoothly integrate your MAS 90 and MAS 200 to other business software.
  9. MAS 90 and MAS 200 can seamlessly integrate its accounting system along with other industry-specific solutions such as hotel management software, restaurant POS software, real estate management software, as well as practice management software.
  10. MAS 90 and MAS 200 can seamlessly integrate with CRM (Customer Relationship Management) software such as ACT! by Sage, SageCRM and Sage SalesLogix. This allows you to stay in contact and build long lasting relationships with your customers.
  11. For the user’s convenience, management of sales taxes is done automatically in MAS 90 and MAS 200 through the integration of web-based sales tax management software.
  12. MAS 90 and MAS 200 can also auto-create fixed-asset right after you purchased or acquired that certain item. The new Fixed Assets link Auto-creates fixed assets during Accounts Payable invoice data entry, Purchase Order entry and Receipt of Invoice.

If you are not yet using MAS 90, and MAS 200, have your free needs analysis now at MTSI!